Answer: An event rental includes tables, chairs, linen, and places settings provided and set up byMountain Lake Lodge staff. An event rental also includes the ability to customize the layout of the event space and an Event Manager to assist with planning every detail of the event.
Answer: Events at Mountain Lake Lodge require a $500 non-refundable deposit along with a signed contract to reserve an event space. The deposit will go towards the final balance for the event cost and the remaining balance is due 30 days prior to the event date.
Answer: Yes. A minimum is the amount required to be spent on food and beverage in addition to the cost of the rental of the venue, taxes, and gratuity. Food and Beverage Minimums vary based on the event space and day of the week that the event is held.
Answer: Yes, there is a 24% Service Charge on all Food & Beverage, 20% on Recreation/Team Building, and Virginia state sales tax is 5.3% (these numbers are subject to change). If the group is tax exempt, appropriate documentation is required prior to signing a contract.
Answer: Mountain Lake Lodge reserves the right to provide all food and beverage in private event spaces. No food service may be provided by any other caterer, or food service provider, and it may not be provided personally by the client. Outside beverage is also strictly prohibited. Exceptions may include specialty items (i.e. Cake or beverage with a sentimental value) pre-approved by the General Manager on a case by case basis.
Answer: Event details (menu, layout, guaranteed attendance numbers, etc.) must be finalized and confirmed with the Event Manager thirty (30) days prior to the event date to guarantee availability due to high degree of seasonality in many selections.
Answer: The Event Manager must be notified of the exact number of guests attending a function at least 30 days prior to the event date. This will be considered a guarantee and may not decrease. Additional guests above the guarantee may be added until two (2) weeks prior to the event date.
Answer: Yes, room blocks of 10 or more units receive a 10% discount property wide. The block is held until 90 days prior to the event and the individual signing the lodging agreement is held liable for half of the block, in the event that the rooms are not reserved. If reserving a block of rooms for family or guests, please notify the Vice President of Sales, Lyndsi Hale, and she will be happy to provide availability and rates.