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Pembroke, Virginia Reservations : 540-626-7121
Reservations
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     The On-Site Event Fee is $2,000 on Friday/Sunday and $3,000 on Saturdays; it includes: tan/metal folding chairs for your ceremony, padded banquet chairs for your reception, any tables that you may need for your ceremony and reception, place settings with flatware and glasses, professional banquet staff, and an Event Coordinator to help you plan every detail! 

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     Mountain Lake Lodge reserves the right to provide all food and beverage in private event space. No food service may be provided by any other caterer, or food service provider, and it may not be provided personally by the client. The exception to this is wedding cakes and similar specialty items. Outside alcohol and food is strictly prohibited and is subject to a $500+ penalty, per offense. 

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     Weddings at Mountain Lake Lodge require a $1,000 non-refundable deposit along with a signed contract. Your deposit will go towards your final balance and holds your date and selected venue on property. 50% of your contracted estimate, six (6) months prior or as noted in your contract at time of booking. The remaining balance is due 30 days prior to the event date. 

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     A minimum is the amount you are required to spend on food and beverage in addition to the cost of the rental of the venue, taxes, and gratuity. The minimum is required May through October as follows: Friday / Sunday - $6,500 for the Grand Ballroom or Mary’s Barn. Saturdays - $10,000 for the Grand Ballroom or Mary’s Barn. Prior to Tax & Gratuity. Please contact the Vice President of Sales, Lyndsi Hale, for additional pricing. 

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    The Friday / Sunday ceremony rental fee is as follows: $1,000+ for the Gazebo or $4,000+ for the Historic Overlook. The Saturday ceremony rental fee is as follows: $2,000+ for the Gazebo or $5,000+ for the Historic Overlook. 
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    The ceremony rental fee also reserves an indoor location in the event of inclement weather. This location is determined by reception venue, selected by you. The Rain Call will be made at your scheduled Pre-Con Meeting (Pre-Conference Meeting) with your Event Coordinator. 
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    The ceremony rental fee includes a thirty (30) minute rehearsal with your Event Coordinator! 
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    Yes! Schedule your menu tasting with your Event Coordinator for an opportunity to experience our Executive Chef’s cuisine. Menu Tastings must be scheduled and confirmed with a preselected menu at least 2 weeks prior to the tasting. Menu Tasting to scheduled on weekdays. 

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    Food and beverage selections must be finalized and confirmed with your Event Coordinator eight (8) to twelve (12) weeks prior to your event date to guarantee availability due to high degree of seasonality in many selections. 

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    Your Event Manager must be notified of the exact number of guests attending a function at least 30 days prior to the event date. This will be considered a guarantee and may not decrease. Additional guests above the guarantee may be added until two (2) weeks prior to the event date. 

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    Yes, there is a 24% Service Charge on all Food & Beverage and Virginia state sales tax is 5.3% (these numbers are subject to change). 

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    Ceremony site rentals are for up to two (2) hours and wedding packages include four (4) hours of reception. Any time not utilized at the ceremony site can NOT be carried over to reception time. For Extended Receptions, each additional hour added on, is $500+ per hour. All events must conclude by 11:00pm. 

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    Does your hotel provide a complimentary Honeymoon Suite? 

    The Virginia Valley and Bear Cliff’s Packages offer a complimentary suite to the bridal couple on the night of the wedding. The Mountain Peak Package includes 2 complimentary nights in a honeymoon suite. Your Honeymoon Suite is your designated Getting Ready Space. Inquire with you Event Coordinator for booking Lodging. 

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    We do! Wedding blocks of 10 or more units receive a 10% discount property-wide. The block is held until 90-days prior to the event and the individual signing the lodging agreement is held liable for half of the block, in the event that the rooms are not reserved. If you wish to reserve a block of rooms for your family and guests, please notify your Event Coordinator who will be happy to provide you with availability and rates. Guests will have a nightly Reservation Fee of $25 per reservation per night for overnight guests only. 

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    Absolutely! Please consult your Event Coordinator for a list of creative and qualified wedding professionals to assist with Hair & Makeup, Photography, Event Design, Entertainment, Custom Invitations, Bakeries, etc. 

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    You are welcome to provide your own decorations for the ceremony and reception. Any decorations that require a ladder to be put up must be put up by a licensed Wedding Professional. All décor must be removed at the conclusion of the event. Candles are allowed as long as the flame is enclosed in glass. *Please note: Only 

    Biodegradable Organic materials can be used at Outdoor Venues; fake flower petals, throwing rice, and wish lanterns are not permitted on Mountain Lake Lodge’s property. You or your guests can not harm the Ceremony or Reception Structure; subject to a $500+ penalty, per offense. * Sparklers are permitted, Inquire with your Event Coordinator for specifics. 

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    In the event of a cancellation all deposits will be forfeited. If cancellation occurs prior to the event and within 6 months of the scheduled Wedding you will be charged 50% of the Lodging, Rentals, Onsite Event Fee, Food & Beverage Minimum plus tax and gratuity. If cancelation occurs prior to the event and within 3 months of the scheduled Wedding you will be charged 100% of the Lodging, Rentals, Onsite Event Fee, Food & Beverage Minimum plus tax and gratuity. This action would constitute a breach of the obligation to the Lodge and the Lodge would therefore not refund the $1000 deposit. The Lodge will retain the deposit and additional charges reflected: Lodging, Rentals, Onsite Event Fee, Food & Beverage Minimum plus tax and gratuity as a cancel fee. No further damages will be pursued by the Lodge. 

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