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Pembroke, Virginia Reservations : 540-626-7121
Reservations
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  • A: The event rental fee and $1,500 on site event fee (for weddings with 50 guests or more)includes: tan/metal folding chairs for your ceremony, banquet chairs for your reception, any tables that you may need for your ceremony and reception, place settings with flatware and glasses, professional banquet staff, and an event coordinator to help you plan every detail!
  • A: Mountain Lake Lodge reserves the right to provide all food and beverage in private event space. No food service may be provided by any other caterer, or food service provider, and it may not be provided personally by the client. The exception to this is wedding cakes and similar specialty items. Outside alcohol is strictly prohibited and is subject to a $500 penalty.
  • A: Weddings at Mountain Lake Lodge require a $1,000 non-refundable deposit along with a signed contract. Your deposit will go towards your final balance and holds your date and selected venue on property. The remaining balance is due 30 days prior to the event date.
  • A: A minimum is the amount you are required to spend on food and beverage in addition to the cost of the rental of the venue, taxes, and gratuity. The minimum is required May through October as follows: Saturdays and Holiday Weekend Sundays - $5,000 for the Grand Ballroom, $5,800 for Mary's Barn, and $10,000 for the Historic Overlook. Please contact the Director of Catering, Lyndsi Hale, for additional pricing.
  • A: There is a ceremony rental fee of $500.00 for the Gazebo or $5,000 for the Historic Overlook.
  • A: The ceremony rental fee also reserves an indoor location in the event of inclement weather.
  • A: The ceremony rental fee includes a one (1) hour rehearsal with our On Site Coordinator. Please contact your Event Manager to schedule your rehearsal.
  • A: We offer every bride who books a packaged wedding the opportunity to experience our Executive Chef's cuisine with a tasting eight (8) to twelve (12) weeks prior to the wedding. All tastings are coordinated with your Event Manager.
  • A: Food and beverage selections must be finalized and confirmed with your Event Manager eight (8) to twelve (12) days prior to your event date to guarantee availability due to high degree of seasonality in many selections.
  • A: Your Event Manager must be notified of the exact number of guests attending a function at least 30 days prior to the event date. This will be considered a guarantee and may not decrease. Additional guests above the guarantee may be added until two (2) weeks prior to the event date.
  • A: Yes, there is a 20% Service Charge on all Food & Beverage and Virginia state sales tax is 5.3% (these numbers are subject to change).
  • A: Ceremony site rentals are for up to two (2) hours and wedding packages include four (4) hours of reception. Any time not utilized at the ceremony site can NOT be carried over to reception time. All events must conclude by 11:00pm.
  • A: The Virginia Valley, Bear Cliff's and Mountain Peak Wedding Packages offer a complimentary suite to the bridal couple onthe night of the wedding.
  • A: We do! Wedding blocks of 10 or more units receive a 10% discount property wide. The block is held until 90 days prior to the event and the individual signing the lodging agreement is held liable for half of the block, in the event that the rooms are not reserved. If you wish to reserve a block of rooms for your family and guests, please notify your Sales & Catering Manager who will be happy to provide you with availability and rates.
  • A: Absolutely! Please consult your Event Manager for a list of creative and qualified preferred vendors.
  • A: You are welcome to provide your own decorations for the ceremony and reception. Any decorations put up by the bridal party/friends/family/decorators/etc. must be removed after the event. Candles are allowed as long as the flame is enclosed in glass. *Please note: fake flower petals, throwing rice, and wish lanterns are not permitted on Mountain Lake Lodge's property.*
  • A: In the event of a cancellation, all deposits and payments are forfeited. If the cancellation occurs after signing the event contract, you will be charged 100% of the Food and Beverage Expenditure plus tax and gratuity.
  • A: An event rental includes tables, chairs, linen, and places settings provided and set up byMountain Lake Lodge staff. An event rental also includes the ability to customize the layout of the event space and an Event Manager to assist with planning every detail of the event.
  • A: Events at Mountain Lake Lodge require a $500 non-refundable deposit along with a signed contract to reserve an event space. The deposit will go towards the final balance for the event cost and the remaining balance is due 30 days prior to the event date.
  • A: Yes. A minimum is the amount required to be spent on food and beverage in addition to the cost of the rental of the venue, taxes, and gratuity. Food and Beverage Minimums vary based on the event space and day of the week that the event is held.
  • A: Yes, there is a 20% Service Charge on all Food & Beverage and Virginia state sales tax is 5.3% (these numbers are subject to change). If the group is tax exempt, appropriate documentation is required prior to signing a contract.
  • A: Event spaces are rented in four hour increments. Any time not used in the space may not be carried over to another date. All events must conclude by 11:00pm.
  • A: Event Rentals or Event Space Food and Beverage Minimums automatically reserve an indoor event space that can be used if inclement weather occurs.
  • A: Mountain Lake Lodge reserves the right to provide all food and beverage in private event spaces. No food service may be provided by any other caterer, or food service provider, and it may not be provided personally by the client. Outside beverage is also strictly prohibited. Exceptions may include specialty items (i.e. Cake or beverage with a sentimental value) pre-approved by the General Manager on a case by case basis.
  • A: The event will be reserved and a contract will be written by the Director of Catering, Lyndsi Hale. The Event Manager, Brenna Wells, will assist throughout the event planning process.
  • A: Event details (menu, layout, guaranteed attendance numbers, etc.) must be finalized and confirmed with the Event Manager thirty (30) days prior to the event date to guarantee availability due to high degree of seasonality in many selections.
  • A: The Event Manager must be notified of the exact number of guests attending a function at least 30 days prior to the event date. This will be considered a guarantee and may not decrease. Additional guests above the guarantee may be added until two (2) weeks prior to the event date.
  • A: A Pre-Conference "Pre-Con" meeting will be scheduled with the Event Manager the day before the event. This meeting will be the last opportunity to review the details of the event.
  • A: Yes, Mountain Lake Lodge does offer basic audiovisual equipment and set up in the event spaces. Contact the Event Manger for a list of available equipment and associated fees.
  • A: Yes, room blocks of 10 or more units receive a 10% discount property wide. The block is held until 90 days prior to the event and the individual signing the lodging agreement is held liable for half of the block, in the event that the rooms are not reserved. If reserving a block of rooms for family or guests, please notify the Director of Catering, Lyndsi Hale, and she will be happy to provide availability and rates.
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